Abandonment or Abandoned
The failure of a parent to provide reasonable support and to maintain regular contact with the child,
including providing normal supervision. Abandoned/Abandonment includes a judicial finding that a
parent has made only minimal efforts to support and communicate with the child. Failure to maintain
a normal parental relationship with the child without just cause for a period of six months constitutes
prima facie evidence of abandonment [ARS §8-201(1)].
Abuse
Infliction or allowing of physical injury, impairment of bodily function or disfigurement, or the infliction
of or allowing another person to cause serious emotional damage as evidenced by severe anxiety,
depression withdrawal or untoward aggressive behavior and which emotional damage is diagnosed
by a medical doctor or psychologist and is caused by the acts or omission of an individual having care,
custody and control of a child [ARS §8-201(2)] Abuse includes: a) inflicting or allowing sexual abuse
(ARS §13-1404) sexual conduct with a minor (ARS §13-1405) sexual assault (ARS §13-1406) molestation
of a child (ARS §13-1410) commercial sexual exploitation of a minor (ARS §13-3552) sexual exploitation
of a minor (ARS §13-3553) incest (ARS §13-3608) child prostitution (ARS §13-3212) b) physical injury
that results from permitting a child to enter or remain in any structure or vehicle in which volatile,
toxic or flammable chemical are found or equipment is possessed by any person for the purpose
of manufacturing a dangerous drug as defined in ARS § 13-3401. c) unreasonable confinement of a
child. A child, who in good faith, is being furnished Christian Science treatment by a duly accredited
practitioner shall not, for that reason alone, be considered to be an abused child. [ARS §8-201.01(1)]
A child whose parent, guardian or custodian refuses to put the child on a psychiatric medication or
questions the use of a psychiatric medication shall not be considered an abused child for that reason
alone. [ARS §8-201.01(2)]
Acquired Immune Deficiency Syndrome (AIDS)
A disorder in which a person’s immune system is severely suppressed. It is caused by the HIV virus.
AIDS is only one of the severe manifestations of HIV infection. It is not a disease, but a syndrome
consisting of a specific complex of symptoms defined by the Centers for Disease Control.
Administrative Case Review
The formal consideration of the status of a child in out-of-home placement. This occurs every six months
and is generated and presided over by either the Foster Care Review Board (FCRB) or Department
personnel. The latter occurs only when the FCRB cannot schedule its review in conformance with
federal guidelines.
Adoption Certification
A judicial determination that a prospective adoptive parent is a fit and proper person to adopt.
Adoption Subsidy
A grant provided to a child with special needs which has been applied for through the Department.
[ARS §8-41 (A)(1)]
Adoption Subsidy Agreement
A written agreement between adoptive parents and the Department that identifies special needs of the
child for which maintenance payments and/or medical services will be provided by the Department.
Adoption Subsidy Review Committee
A group of three or more members appointed by the Program Administrator to review all adoption
subsidy cases for appropriateness of documentation and compliance with regulations.
Adoptive Parents
Any adult or adults who are residents of Arizona, whether married, unmarried or legally separated, who
qualify to adopt children or have adopted children
Adult
A person 18 years of age or older
Adult Court
The appropriate justice court, municipal court or criminal division of the superior court that has
jurisdiction to hear proceedings concerning offenses committed by juveniles as provided in sections
8-327 and 13-501. [ARS §8-201(4)]
Advocate
To represent the interests of the family with community agencies to participate removing barriers and
obtaining services to meet identified needs
Agency
Any organization which provides services; this includes but is not limited to state, private nonprofit, and
private for-profit organizations
AHCCCS (pronounced “Access”)
The Arizona Health Care Cost Containment System which administers Title XIX medical services for the
State of Arizona. The state Department that administers the Arizona Medicaid Program, a managed
care system for low income adults and children. AHCCCS distributes federal Title XIX funds for mental
health and substance abuse, through the Regional Behavioral Health Authorities (RBHA); it distributes
federal dollars for other medical services through the health plans, including Comprehensive Medical
and Dental Program (CMDP).
AHCCCS Hospital Reimbursement System
The payment structure used by the Arizona Health Care Cost Containment System to pay for inpatient
hospital admissions and outpatient hospital services.
AHCCCS Mental Health Policy Manual
The document published by AHCCCS which defines the policies and procedures applicable to Title XIX
mental health and substance abuse services that the AHCCCS health plans, including the Department’s
Comprehensive Medical and Dental Program, and the Regional Behavioral Health Authorities must
comply with and that are not in conflict with
Alleged Abusive Parent
The individual about whom the allegation of abuse, neglect, abandonment or exploitation of a child
was made
Alleged Guardian
The individual about whom the allegation of abuse, neglect, abandonment or exploitation of a child
was made
Alternative Method of Compliance
The Department, in consultation with the Attorney General’s Office, may forgo compliance with a
licensing standard required by Department rules, and not otherwise required by law, if it is found to be
in the best interests of a particular foster child to be placed in a particular home. The purpose of the
standard must be otherwise fulfilled
Any Combination of Special Needs
Children for whom the combination of circumstances rather than the severity of any one problem is the
barrier to permanent placement
Approved Adoptive Family
A family who has been certified by the court or approved by an authorized entity as acceptable to
adopt a child
Approved Relative Adoptive Family
An individual(s) who is related to the child to be adopted by the whole or half-blood or by marriage
or adoption and is the spouse of the natural or legal parent of the child to be adopted or is the adult
sibling, aunt, uncle or grandparent; is assessed by the Department as acceptable to adopt a child; and
capable of meeting the childs placement needs.
Arizona Department of Education Exceptional Student Services (ADE/ESS)
The state agency which oversees special education programs and issues educational vouchers.
Arizona Department of Health Services (ADHS or DHS)
The state Department mandated to serve the public health needs of all Arizona residents.
Authorized Representative
A person designated by the Department or an agency to perform specific, identifiable work activities
and functions
Behavior Management
Services that primarily involve supervision and direction of the individual, but may also include services
related to activities of daily living and household services incidental to, and consistent with, the
behavioral health needs of the individual.
Behavioral Health Coordinator/ CMDP
The designated person in CMDP who is responsible for the coordination of referrals to the RBHAs, prior
authorization for non-Title XIX authorized inpatient hospital and inpatient psychiatric facility services,
authorization of non-Title XIX covered psychiatric services and authorization of out of state behavioral
health services for CMDP enrolled children.
Behavioral Health Group Home (HGH)
A group care facility which is licensed as a Level III behavioral health facility by ADHS. The HGH
provides a supportive, protective environment, with 24 hour supervision. Services are provided
to improve or stabilize the child’s behavioral health and prevent placement in a more restrictive
environment. The HGH will arrange for and support off-site educational services.
Case
A report regarding a child or family that is assigned for investigation or a child or family unit receiving
services from DCS
Case Conference
A documented meeting between DCS and at least one other person. Case conferences may be more
frequent and informal than case plan staffings
Case Management
The planning and coordination of all services to a client by an individual who, working with members
of a service team, provides assessment, identifies and obtains services, monitors, evaluates, records
progress and terminates services in accordance with established time frames.
Case Notes
A CHILDS window used to document case activity, primarily contact between Department staff and
other persons associated with a case.
Case Opening
The date upon which a case is assigned for initial investigation.
Case Plan
A written document which is a separate and distinct part of the case record. It identifies the
permanency goal and target date, desired outcomes, tasks, time frames, and responsible parties. The
case manager is responsible for the development and implementation of the case plan in consultation
with the family and service team.
Case Plan Staffing
A documented meeting arranged for the purpose of sharing information, the development and/or
review of the case plan, and the evaluation of services and case progress. The staffing includes the case
manager, the family and members of the service team.
Case Record
The Department’s official collection of information regarding a client or family and the services
provided. This may include, but is not limited to, case notes, social histories, staffing minutes, medical,
psychological and educational information, legal documents, correspondence and DES forms. The case
record includes an electronic and hard copy record.
Centers for Medicare and Medicaid Services (CMS)
An agency of the U.S. Department of Health and Human Services, which provides technical assistance,
disburses Title XIX funds, and monitors AHCCCS for compliance with federal regulations.
Central Registry
A confidential registry of substantiated reports of child abuse and neglect (ARS §8-804).
Centralized Intake Hotline
The Department shall operate a statewide Centralized Intake “Hotline” 24 hours a day, seven days a
week, to protect children by receiving incoming communications/referrals concerning suspected child
abuse or neglect. The Hotline encompasses a toll-free telephone number and an electronic reporting
service, specifically for the purpose of accepting communications regarding suspected child abuse or
neglect.
Child
An individual who is under 18 years of age.
Child Abuse Prevention (CAP) Fund
The CAP Fund was established by the legislature in 1982 to promote child abuse and neglect
prevention. Utilizing a Request for Proposal process, CAP Fund dollars are used to contract with
community agencies to provide child abuse and neglect services to children and families.
Child Care
The provision of substitute care for a child during a portion of a day, on an ongoing basis.
Child Welfare Agency
Any agency or institution maintained by a person, firm, corporation, association or organization to
receive children for care and maintenance; any institution that provides care for unmarried mothers
and their children; any agency maintained by the state, or a political subdivision thereof, person, firm,
corporation, association, or organization to place children or unmarried mothers in a foster home. This
does not include state operated institutions or facilities, detention facilities for children established by
law, health care institutions that are licensed by the Department of Health Services pursuant to title 36,
chapter 4 or private agencies that exclusively provide children with social enrichment or recreational
opportunities and that do not use restrictive behavior management techniques.
CHILDS
The Children’s Information Library and Data Source is DCS’s’ automated child welfare record
keeping system.
CHILDS Adoption Registry
Preplacement information on children legally free for adoption, children partially free for adoption,
children who have a plan of adoption and are to be placed out-of-state and children who are to be
placed in a foster-adoptive home.
CHILDS Provider (Adoption) Registry
A registration maintained by the Department consisting of currently certified adoptive home studies.
Client
A person who receives services from the Department. May also be referred to as a Participant
in CHILDS
Clinical Case Management Team
The interdisciplinary team of professionals who are responsible for providing continuous treatment and
support to children/clients with serious mental illnesses and for locating, accessing, and monitoring the
provision of mental health services. The clinical case management team shall consist of a psychiatrist,
case manager, and other mental health professionals as needed, based on the eligible person’s need
for medically necessary services.
Communication
A telephone, fax or letter contact with the Child Abuse Hotline which may or maynot be a report of
child abuse and neglect, a request for services or information sharing.
Communication Agreement
A written agreement, approved by the court, regarding communication with a child adoptee, the
adoptive parents and a birth parent.
Community Advisor
An individual who serves as a role-model, mentor and part of the young adult’s support system. The
community advisor assigned to each young adult provides encouragement, social and emotional
support and offers the young adult a link with the community.
Compact
The Interstate Compact on the Placement of Children.
Compact Administrator
The Department employee who shall be general coordinator of activities under the Compact in the
State jurisdiction and who, acting jointly with like officers of other party jurisdictions, shall have power
to promulgate rules and regulations to carry out more effectively the terms and provisions of the
Compact.
Compact State
All states, the U.S. Virgin Islands, the Commonwealth of Puerto Rico and the District of Columbia.
Complaint Management
A method or technique for settling disagreements or disputes among individuals of agencies.
Comprehensive Medical And Dental Program (CMDP)
The AHCCCS health plan under DCS which provides medical and dental services for children in out-ofhome care.
Concurrent Case Planning
Actively implementing the case plan goal while also actively pursuing an alternative plan including
adoption or legal guardianship for children in out-of-home care through a Voluntary Foster Placement
Agreement or dependency action.
Concurrent Permanency Planning
A planned set of activities implemented to ensure that potential alternate caregivers are available and
prepared to care for a child on a permanent basis if the prognosis of achieving family reunification is
unlikely to occur within 12 months of the child’s initial removal.
Conditions
For the purpose of a Special Needs Adoption, means a physical, mental or developmental disability
that existed prior to the finalization of the adoption.
Consent to Place a Child for Adoption
A document that, once signed by the parent, gives the Arizona Department of Economic Security
permission to place a specific child for adoption and is irrevocable unless obtained by fraud, duress or
undue influence. See also, relinquishment
Contact
Face-to-face meetings, telephone calls, correspondence and any other means of communication
between case participants and associates, providers, Department staff, service team members, and any
other person regarding the case.
Contact and Visitation Plan
The arrangement for providing contact between a child in out-of-home placement and his parent/
caregiver, siblings, family members, other relatives, and other significant persons such as friends and
former foster parents. This is accomplished as a cooperative effort among these persons, the case
manager, the out-of-home care provider and the child, if age appropriate.
Continuity of Care
The provision of services with minimal or no interruption of time, provider, location, or modality, as
appropriate for the welfare of the DCS eligible child/client, including transitioning that person between
service categories or mental health systems.
Contract Personnel
Individuals employed by contract providers to deliver services under the terms of the contract.
Contract Provider
Any private agency, institution, public agency or vendor which has executed an agreement with the
Department to furnish services for monetary reimbursement.
Counseling
Professional guidance of a nonmedical nature which assists individuals and families in dealing with a
wide range of personal, situational and functional problems.
Court
The Juvenile Division of the Superior Court
Courtesy Supervision
Supervision by a receiving district for a child who is placed outside of his or her home district.
Criminal Conduct Allegation
An allegation of conduct by a parent, guardian, custodian of a child or adult member of the child
victim’s household, that if true, would constitute any of the following: a) A violation of section 13-3623
involving child abuse. b) A felony offense that constitutes domestic violence as defined in section
13-3601. c) A violation of section 13-1404 or 13-1406 involving a minor. d) A violation of section 1405,
13-1410 or 13-1417. e) Any other act of abuse that is classified as a felony. f) an offense that constitutes
domestic violence as defined in section 13-3601 and that involves a minor who is a victim or was in
imminent danger during the domestic violence
Cross Over CYPM
1. Youth between the ages of 8-17 involved in the delinquency system that are subsequently referred
to the Department of Child Safety, who fall within the definition of child abuse and/or neglect
2. Youth who have an open DCS case (services only, voluntary foster care, in-home intervention/
dependency or out of home dependency) and are subsequently referred to the juvenile court for an
alleged delinquency, whether placed in diversion or referred for court involvement
Custodian
A person, other than a parent or legal guardian, who stands in loco parentis (a person who has been
treated as a parent by a child and who has formed a meaningful parental relationship with a child for a
substantial period of time) to the child or a person to whom legal custody of the child has been given
by order of a court of competent jurisdiction [ARS §8-201(8)].
DCS
The Department of Child Safety
DCS Information
Includes all information the Department gathers during the course of a an investigation, from the time a
report is opened and until the report/case is closed. DCS information does not include information that
is contained in child welfare agency licensing records. [ARS §8-807(U)(1)]
DCS Specialist
A person who has been selected by and trained under the requirements prescribed by the Department
and who assists in carrying out the provisions of child safety services. [ARS §8-801(1)]
DDD
The Division of Developmental Disabilities, Department of Economic Security
Delay of Placement
Placement of a child in an adoptive home more than 90 days after the Home Study Case Conference
resulting in the identification of the placement
Delinquency Hearing
A proceeding in the juvenile court to determine whether a juvenile has committed a specific delinquent
act as set forth in a petition. [ARS §8-201(9)]
Delinquent Act
An act by a juvenile that if committed by an adult would be a criminal offense or a petty offense,
a violation of any law of this state, or of another state if the act occurred in that state, or a law of
the United States, or a violation of any law that can only be violated by a minor and that has been
designated as a delinquent offense, or any ordinance of a city, county or political subdivision of this
state defining crime. Delinquent act does not include an offense under section 13-501, subsequent A
or B if the offense is filed in adult court. Any juvenile who is prosecuted as an adult or who is remanded
for prosecution as an adult shall not be adjudicated as a delinquent juvenile for the same offense. [ARS
§8-201(10)]
Denial of License
The act of refusing to issue a license to an applicant.
Department
The Arizona Department of Child Safety (DCS)
Dependency Petition
The formal legal petition requesting the Court to adjudicate a child dependent
Dependent Child
A child who is adjudicated one or more of the following: · in need of proper and effective parental care
and control and has no parent or guardian, or one who has no parent or guardian willing to exercise
or capable of exercising such care and control. · destitute or who is not provided with the necessities
of life, including adequate food, clothing, shelter or medical care, or whose home is unfit for him by
reason of abuse, neglect, cruelty or depravity by either of his parents, his guardian or other person
having his custody or care. · under the age of 8 years who is found to have committed an act that would
result in adjudication as a delinquent or incorrigible child if the act was committed by an older child. ·
Incompetent or not restorable to competency and who is alleged to have committed a serious offense
as defined in Section 13-604. [Applies to delinquent children under ARS § 8-201(11)] A dependent
child does not include a child who in good faith is being furnished Christian Science treatment by a
duly accredited practitioner if none of the circumstances described above exists. [ARS §8-201(13),
ARS §8-201.01(1)] A child whose parent, guardian or custodian refuses to put the child on a psychiatric
medication or questions the use of a psychiatric medication shall not be considered a dependent child
for that reason alone[ARS §8-201.01(2)]
DES
The Arizona Department of Economic Security.
DES Fee Schedule
Allowable amounts established by the Department to pay for the provision of medical, dental,
psychological and psychiatric care for client children.
Detention
The temporary confinement of a juvenile who requires secure care in a physically restricting facility that
is completely surrounded by a locked and physically secure barrier with restricted ingress and egress
for the protection of the juvenile or the community pending court disposition or as a condition of
probation. [ARS §8-201(14)]
Detoxification Services
Treatment services that are provided to reduce physical dependence on alcohol, drugs or other
substances through the use of therapeutic procedures, including medications, rest, diet, counseling or
medical supervision.
Developmental Disability
Either a strongly demonstrated potential that a child under the age of six years is developmentally
disabled or will become developmentally disabled, as determined by a test performed pursuant to
ARS §36-694 or by other appropriate tests, or a severe, chronic disability which is: •attributable to
mental retardation, cerebral palsy, epilepsy, or autism; •manifested before age 18; •likely to continue
indefinitely; •results in substantial functional limitations in three or more of the following areas of major
life activity: ■Self-care ■Receptive and expressive language ■Learning ■Mobility ■Self-direction ■Capacity
for independent living ■Economic self-sufficiency •reflects the need for a combination and sequence of
individually planned or coordinated special, interdisciplinary or generic care, treatment or other services
which are lifelong or extended in duration. [ARS §36-551(15)]
Disposition
Policy Upon receipt of a Department of Child Safety (DCS) report by a local office, a DCS Program
Supervisor, OCWI Manager, or other designated staff acting in a supervisor role shall assign one of the
following dispositions: •Field investigation; •Field Investigation Unknown Report; or •No jurisdiction.
Dually Adjudicated Child
A child who is found to be dependent or temporarily subject to court jurisdiction pending an
adjudication of a dependency petition and who is alleged or found to have committed a delinquent or
incorrigible act.
Educational Voucher
The mechanism for transferring funds for a child’s education from the state’s public school system to
an approved private school in a residential facility (RTC). Vouchers cover funding for both special and
nonspecial education.
Electronic Record
Maintained in CHILDS and includes window data and electronically created documents.
Eligibility
The requirements an individual or family must meet to receive services funded by the Department.
Eligible Person(s)
An individual or family who meets all the requirements for receiving a service
Emergency Intervention
Services provided in coordination by the Department to protect a child who is at imminent risk of
maltreatment.
Emotional Disturbance
A condition which impedes the ordinary developmental progress of the child as defined by accepted
psychiatric or psychological standards and as diagnosed by one or more psychiatrists or psychologists
approved by the Department. [ARS §8-141(A)(7)]
Entity
The Department of Child Safety, Department of Juvenile Corrections or a Child Welfare Agency that
has been granted legal care, custody and control of a child by order of the juvenile court and that is
responsible for securing inpatient psychiatric acute care services or residential treatment services for
a child. Entity includes a probation Department or juvenile detention center that either recommends
or is ordered by the court to provide inpatient psychiatric acute care services or residential treatment
services for a child.
EPSDT
A 1972 amendment to Title XIX (Medicaid) requiring screening, diagnostic, and treatment services at
periodic intervals and as medically necessary to be offered, upon request, to all eligible children. A
1989 amendment to Title XIX expanded EPSDT to include additional medical services, mental health
and substance abuse services.
Evaluation
A study of a home for an identified purpose which describes family members, the home and
community, and relates its findings and recommendations to the needs of the child or children for who
the study is requested.
Explain (CHILDS)
A CHILDS window function that allows for narrative entry for further details.
Exploitation
Use of a child by a parent, guardian or custodian for material gain which may include forcing the child to
panhandle, steal or perform other illegal activities.
Family
Persons, including at least one child, related by blood or law, or who are legal guardians of a child, or
who reside in the same household. Where persons related by blood or law do not reside in the same
household and where adults other than spouses reside together, each may be considered a separate
family when it is to the benefit of the child. Family includes both parents regardless of whether they are
living together for case planning purposes.
Family Care Provider
Any person providing out-of-home care in a family home. Includes relatives, significant persons and
licensed foster homes.
Family Care Settings
Includes relative, significant person/other, family foster home, and treatment foster homes.
Family Foster Home
A home maintained by any individual or individuals having the care or control of minor children, other
than those related to each other by blood or marriage, or related to such individuals, or who are legal
wards of such individuals [ARS §8-501(A)(4)].
Family Functioning Assessment (Investigation)
The assessment and management of child safety is initiated during the initial contact with the family
and is continued throughout the investigation. The purpose of the Family Functioning Assessment is to
gather sufficient and relevant information to make an informed decision about whether the child is safe
or unsafe. The Family Functioning Assessment and analysis of information guides the DCS Specialist’s
decisions about the child’s safety and what, if any, actions should be taken to protect the child
Family Group Foster Home
A family foster care facility licensed for placement of more than five minor children but not more than
ten minor children.
Family Preservation Services (Federal funds)
Family Preservation services are directed to reduce risk factors and stabilize a family unit in response
to a crisis event when there is significant risk to the family. These services include an intensive level of
intervention to successfully meet the crisis needs of the family or to reunify children who are in nonpermanent placement. The services are provided through contracts with private providers.
Family Support Services (Federal funds)
Family Support Services are preventative services provided on a proactive basis to improve the well
being of families, enhance family functioning, and foster a sense of self reliance. The services are
provided through contracts with private providers.
Field Investigation Unknown Report
Disposition a report as Field Investigation Unknown Report when the family name is unknown but
there is other identifying information, such as an address or location. The DCS Specialist or OCWI
Investigator is required to respond to the DCS report based on the information provided and within the
report response time frame. When the name of the family is determined, search CHILDS to determine
if the family already has a history with DCS. •If there is a case history or a case ID for the family, the
DCS Program Supervisor will link the current report to the existing case and change the disposition
to Field Investigation. •If there is no case history or case ID for the family, the DCS Specialist or OCWI
Investigator will update all unknown participants with their correct names and identifying information,
and the DCS Program Supervisor or OCWI Manager will create a new case and change the disposition
to Field Investigation.
Findings
Result of an investigation stated as proposed substantiated, proposed substantiated pending
dependency adjudication, proposed substantiated perpetrator unknown, proposed substantiated
perpetrator deceased, unable to locate, or unsubstantiated.
Fiscal Year
The period of time from July 1st through June 30th.
Foster-Adoptive Placement
The placement of a child whose case plan goal is adoption and who is not legally free for adoption,
in a home of a family that is certified as acceptable to adopt and licensed as a foster home by the
Department.
Foster Care
Alternative care for children in non-parent relative placements, family foster homes, group homes or
child welfare agencies. See also Out-Of-Home Care.
Foster Care Facility
A setting licensed to provide out-of-home care to children, including licensed relative placements,
foster homes, group homes and child welfare agencies.
Foster Care Provider
Any person or agency licensed to provide out-of-home care for children.
Foster Child
A child placed in a foster home or child welfare agency. [ARS §501(A)(3)]
Foster Parent
Any adult individual or individuals maintaining a licensed foster home. [ARS §8-501(A)(5)]
Foster Parent Adoption
The adoption of a child by his or her current foster parents who became certified to adopt after the
child was placed in the home for foster care purposes
Foster/Adoptive Applicant
A person who requests consideration as a prospective foster or adoptive parent by completing the
required application forms. Foster Care licensing includes both spouses of the adult household, if
caregivers are married.
Group Care Setting
A licensed, agency-administered group home, therapeutic group home, residential treatment center
(RTC) or mobile program.
Group Home
A group care facility that provides 24 Hour supervision within a group setting. Therapeutic services are
generally provided off site.
Guardian
A person who has qualified as a guardian of a minor pursuant to testamentary or court appointment,
but excludes one who is merely a guardian ad litem. [ARS §14-5201 et seq. and ARS §8-531(9)]
Guardian-Ad-Litem (GAL)
A person appointed by the court to protect the interest of a minor or an incompetent person in a
particular case before the court. [ARS 8-531(7)]
Guardianship
With respect to a minor, means the duty and authority to make important decisions in matters affecting
the minor including but not necessarily limited either in number or kind to: a) The authority to consent
to marriage, to enlistment in the armed forces of the United States and to major medical, psychiatric
and surgical treatment, to represent the minor in legal actions, and to make other decisions concerning
the child of substantial legal significance. b) The authority and duty of reasonable visitation, except to
the extent that such right of visitation has been limited by court order. c) The rights and responsibilities
of legal custody, except where legal custody has been vested in another individual or in an authorized
agency. d) When the parent-child relationship has been terminated by judicial decree with respect
to the parents, or only living parent, or when there is no living parent, the authority to consent to the
adoption of the child and to make any other decision concerning the child which the childs parents
could make. [ARS §8-531(8)]
Hard Copy Record
A paper file that is maintained at the local office and includes: Documents generated outside DCS;
Documents that require signatures from individuals outside DCS; and Hard Copy forms not maintained
electronically.
Health Professional
A person who is certified or licensed pursuant to section 32-3201. Health professionals include
physicians and nurses.
Health Professional for Substantiation of SEN or FAS/FAE
While the legal definition of “health profession” includes many different profession associated with the
healthcare industry, CPS will accept a SEN determination or FAS/FAW diagnosis only from the following
health professional -Physicians/Surgeons; -Nurse Practitioners; or -Physician Assistants acting under the
direction of a Physician/Surgeon
Health Service Provider
A practitioner licensed by the State of Arizona or other state to provide physical or mental health
services, or others approved by the Department as having the appropriate credentials to carry out the
service, practicing within the scope of such credentials.
Healthy Families Arizona
Healthy Families Arizona (HFAz) is a community-based, multi-disciplinary program serving families of
newborns, and is designed to reduce stress, enhance family functioning, promote child development,
and minimize the incidence of abuse and neglect within a multi-cultural environment. Family Support
Specialists visit new parents in their home anywhere from weekly to quarterly according to their level of
need. Participation may continue until the child reaches five years of age.
High Risk of Physical or Mental Disease
A potentially debilitating condition, as defined by accepted standards of the health service profession,
as certified by one or more health service providers approved by the Department. [ARS §8-141(A)(9)]
High Risk of Severe Emotional Disturbance if Removed from the Care of Foster Parents or Relatives
The development of significant emotional ties to the foster family as documented by the child’s case
manager and as diagnosed by a psychiatrist or psychologist approved by the Department [ARS §8-
141(A)(10)]. These ties include: · Identification of the child as a member of the foster family or relative
family · Identification by the foster family or relative family of the child as belonging to that family ·
The likelihood that the child will not establish significant emotional ties to another family if denied
permanent placement with the foster family, or relative family. [ARS § 8-141(A)(8)]
HIV
Is the acronym for human immunodeficiency virus. This is the name for the virus which causes AIDS.
The virus causes a deficiency in the human immune system, the body’s natural defense against disease.
HIV progressively damages the immune system and leaves its victims unable to fight off even small
infections.
HIV Positive
Means that a blood test has indicated the presence of antibodies to the HIV virus. This means that at
some point the person has been infected with the virus and the immune system has responded by
producing antibodies. People who have the antibody but are otherwise asymptomatic for AIDS are
referred to as “HIV positive only”. This condition does not inevitably begin a progression to AIDS,
although it may. These people are capable of transmitting the virus through high risk behaviors.
HIV/AIDS Field Representative
the person in each district designated to be a resource person regarding HIV/AIDS issues. This person
is to be included in all decisions regarding HIV/AIDS testing, should be made aware of test results, and
should be consulted regarding placement of children who are HIV positive or diagnosed with AIDS.
HIV/AIDS Risk Factors
Are those behaviors and/or reasons that put an individual at risk for contracting the AIDS virus: a.
Voluntary risk behaviors i. The sharing of needles and syringes (“works”) for the purpose of intravenous
drug use since 1978. ii. Unprotected sexual activities with single or multiple partners who are infected
or whose HIV status is unknown. b. Non-behaviorial reasons that put an individual at risk i. Children of
mothers who are infected and/or whose mothers engaged in high risk behaviors ii. Children and youth
who have been involuntary sex partners (victims of sexual assault, rape, sexual abuse, etc.) of individuals
who are infected. iii. Hemophiliacs, because of their need for transfusions or blood products; the risk to
this population, however, has been greatly reduced since the testing of all blood and blood products
was instituted in March, 1985.
HLCI
The High Level Client Index Number. A unique identification number assigned to each participant in
CHILDS who is the recipient of a service.
Home Management Tasks
Training and/or instruction in activities related to routine household maintenance and family
functioning.
Impending Danger
An observable family condition or specific behavior, emotion, attitude, perception or situation that may
not be occurring now in the present, but is likely to occur within the next 30 days and will likely result in
serious or severe harm to a child
In-Home Intervention
A program of services provided while the child is still in the custody of the parent, guardian or
custodian. (ARS §8-891)
In-Home Placement
The placement of a child in the home of the child’s parent or legal guardian.
In-Home Respite Care
Respite care provided by a licensed foster parent in a home that is not that individual’s own home.
In-Home Voluntary Child Protective Services Case
A case in which all children remain within the family home while the Department provides services and
in which a dependency petition has not been filed.
Incoming Communication
Verbal, written, or in-person contact to Child Protective Services.
Incorrigible Child
A child who is: a) Is adjudicated as a child who refuses to obey the reasonable and proper order
or directions of a parent, guardian or custodian and who is beyond the control of that person. b) Is
habitually truant from school as defined in section 15-803, subsection C. c) Is a runaway from the childs
home or parent, guardian or custodian. d) Habitually behaves in such a manner as to injure or endanger
the morals or health of self or others. e) Commits any act constituting an offense that can only be
committed by a minor and that is not designated as a delinquent act. f) Fails to obey any lawful order of
a court of competent jurisdiction given in a non-criminal action. [ARS §8-201(15)]
Independent Living Services Program
An array of services that prepare young adults for attaining independence and self-sufficiency in the
community.
Independent Living Subsidy
A program for young adults in foster care which offers them the opportunity to experience community
living while still receiving services from the Department. This placement option, authorized by ARS §§8-
845(A)(8) and 8-521, serves dependent youth 17 years of age and older and young adults who remain in
care voluntarily after age 18.
Individual Service Plan
A specific plan developed by the RBHA case manager and the clinical case management team, with the
participation of the DES case manager, to identify and facilitate appropriate mental health services for
a DES eligible child. It must include treatment goals, specific services and units of delivery, service cost,
anticipated time frames, and identified providers. The ISP will be incorporated as the mental health
portion of the child welfare case plan and is subject to authorization and approval as required.
Individuals with Disabilities Education Act (IDEA)
A federal law which mandates a free appropriate public education in the least restrictive environment
for children with disabilities. It outlines services and procedural safeguards for children needing special
education.
Infant
A child under the age of one year.
Information and Referral
An incoming communication without sufficient identifying information or content to constitute a report.
Information is given, and/or an individual is directed to an appropriate resource.
Initial Report
Information as entered on the CHILDS Case Management Information System pertaining to a particular
report, up to the point of disposition.
Initial Response
An action by CPS to determine whether a child, who is or may be a victim of abuse or neglect, is
currently safe. The initial response is determined by the highest assigned Response Time.
Inpatient Assessment
includes all of the following: a.the observation of a child’s behavior while the child is in an inpatient
assessment facility. b.psychological or psychiatric testing, if indicated. c.a determination as to whether
a child needs inpatient psychiatric acute care services and whether inpatient psychiatric acute care
services are the least restrictive available alternative. d.the administration of psychotropic medication
and medication monitoring, if necessary to complete the assessment or to prevent the child from being
a danger to self or others. e.a written report that summarizes the results of an inpatient assessment,
including specific recommendations for follow-up care. f.a psychiatric or psychological assessment,
including a clinical interview with a child. g.an explanation to a child of the least restrictive alternatives
available to meet the child’s mental health needs. h.a determination as to whether the child may be
suffering from a mental disorder, is a danger to self or others or is persistently or acutely disabled or
gravely disabled as defined in section 36-501. i.a review of a child’s medical, social and psychological
records, if available.
Inpatient Assessment Facility
Refer to Psychiatric acute care facility.
Inquiry Form
A pre-application form given to prospective applicants that compiles information used to evaluate the
prospective applicants interest, commitment and desire to make application to adopt or foster children
through DES.
Intake
The initial process of screening, receiving, investigating and recording information for the purpose of
determining risk to children and the need for protection and services.
Intensive Family Services (Arizona Family Preservation Services)
Intensive Family Services (also known as AFPS) is a program that provides services to families whose
children are at immediate risk of foster care placement due to abuse or neglect. The program uses
a crisis intervention approach providing a range of intensive, behaviorally-oriented services such as
counseling, family therapy, communication skills, and parent education services in the family’s own
home. The services are provided through contracts with private providers.
Intensive Treatment Program
Treatment services that are outlined in a child’s individual treatment plan and that provide planned,
structured and coordinated therapeutic goals
Interested Parties
A person granted the right to notice of and participation in any review or hearing concerning the child,
the right to review all pleadings, and the right to receive reports submitted to the court by the case
manager.
Intergovernmental Agreement/Interagency Service Agreement
A written contract between two separate agencies or departments, obligating designated employees
of the agencies/departments to follow specified procedures, standards, roles, and duties for a specified
time. These collaborative documents are reviewed and refined by legal representatives of both
departments/agencies and are signed by the administrators of those departments/agencies.
Interstate Placement
Any movement of a child from one state to another state for the purpose of establishing a suitable
living environment and providing necessary care
Investigation
The process by which allegations of abuse or neglect, abandonment or exploitation are either found
proposed substantiated, proposed substantiated pending dependency adjudication, proposed
substantiated perpetrator unknown, proposed substantiated perpetrator deceased, unable to locate,
or unsubstantiated. The process includes determining: • the nature, extent and cause of any condition
which would tend to support or refute the allegation that the child should be adjudicated dependent;
•the name, age and condition of other children in the home; and •whether any child is in need of
protective services Investigation/Safety Assessment Process: Gathering information to assess current
risk to a child which includes, but is not limited to: · Review of prior CPS reports/other records · Worker’s
observation(s) and/or assessment · Face-to-face and/or phone interviews · Collateral sources which
may be persons or documents · Documentation of the process, review and approval by the CPS Unit
Supervisor
Juvenile Court
The juvenile division of the superior court when exercising its jurisdiction over children in any
proceedings relating to delinquency, dependency or incorrigibility. [ARS §8-201(17); ARS 8-531(9)]
Kinship Care
means the full time care of a child, who is in the care, custody and control of the Department, who is
placed with a kinship foster caregiver.
Kinship Foster Caregiver
means an adult relative or person who has a significant relationship with a child, who is caring for a
child, who is under the care custody and control of the Department. A relative means grandparent;
great grandparent; brother or sister; aunt or uncle; or cousin.
Law Enforcement Officer
A peace officer, sheriff, deputy sheriff, municipal police officer or constable. [ARS § 8-201(18)]
Least Restrictive Environment (LRE)
That setting which offers the most family-like atmosphere which is compatible with the needs of the
child.
Legal Custody
A status embodying all the following rights and responsibilities: a) The right to have physical possession
of the child. b) The right and the duty to protect, train and discipline the child. c) The responsibility to
provide the child with adequate food, clothing, shelter, education and medical care, provided that such
rights and responsibilities shall be exercised subject to the powers, rights, duties and responsibilities of
the guardian of the person and subject to the residual parental rights and responsibilities if they have
not been terminated by judicial decree. [ARS §531(5)]
Legal Father
A man who was married to the mother of a child at the time of the child’s birth or who was married to
the child’s mother any time in the ten months immediately preceding such birth.
Legally Free
A child who is eligible for adoption because all legal parents or guardians have either consented to
adoption, had their parental rights terminated by the court, or died.
Level of Supervision
The degree of monitoring and directing required based upon the age, level of maturity, and the special
needs of the child as agreed upon by the child’s case manager and the care provider. The “level of
supervision” required can range from being left alone for short periods of time to a need for the child
to have constant monitoring and direction.
Level One Behavioral Health Facility
A behavioral health service agency that is licensed by the Department of Health Services and that
provides a structured treatment setting with twenty-four hour a day supervision and an intensive
treatment program
License
A document issued by the Department confirming that the applicant(s) have met the standards for the
provision of foster care or group care and are authorized to conduct specified services.
Licensed Family Foster Parent
means a person or persons licensed under A.A.C. R5-6-5801 et. seq., Family Foster Parent Licensing
Requirements, to provide care for up to five children who are in the care, custody and control of the
Department.
Licensed Family Group Foster Parent
means a person or persons licensed under A.A.C. R5-6-5901 et. seq., Group Foster Home Licensing
Standards, to provide care for more than five children but not more than ten children who are in the
care, custody and control of the Department.
Licensing Specialist
A person designated by the Department or an agency to perform specific work activities and functions
related to licensing, supervision, support, and monitoring of foster or group care homes.
Locked (Secured) Residential Treatment Center
A residential treatment center, Level I facility, licensed to care for children and provide behavioral health
services, on a 24 hour basis, which utilizes secure settings or mechanical restraints. A court order for
inpatient treatment is required for placement of a dependent child within such a facility.
Loco Parentis
A person who has been treated as a parent by a child and who has formed a meaningful parental
relationship with a child for a substantial period of time
Maintenance Payments
Monthly money payments for the cost of care and supervision of the foster child, or monthly money
payments for the extra time and expense of caring for a special needs child on Adoption Subsidy.
Maltreatment
Abuse, neglect, exploitation, or abandonment of a child.
Mandated Reporter
An individual who is required to report child abuse or neglect under ARS §13-3620.
Medical Identification Card
The card issued by the Contract Provider for use in the purchase of all covered services.
Medical Need or Chronic Illness Means
An inherent, long-lasting severe physical or mental condition which often interferes with daily
functioning and/or requires special attention and on-going medical, surgical or psychiatric care.
Medically Necessary
Under the statutory limitation of the Adoption Subsidy Program, medically necessary services are
provided to prevent the progression of disease, disability and other adverse health conditions identified
on the subsidy agreement, which are provided by a qualified service provider within the scope of his/
her practice under state law or certification, whichever is applicable.
Medication Adjustment and Monitoring
Medication review for adjustment and/or continuing treatment for an individual, as performed by a
qualified professional, including Physician, Nurse Practitioner, Physician’s Assistant, or Registered Nurse
who is licensed in accordance with A.A.C. Title 20.
Mental Disability
A lifelong condition which is characterized by impaired intellectual development and impedes the
ability to function independently. [ARS §8-141(A)(11)]
Mental Health Standards
Standards established by AHCCCS, Department of Human Services, federal law, state statutes and rules
and any subsequent amendments, defining the policies and procedures applicable to Title XIX mental
health and substance abuse services.
Mitigate
Specific circumstances that may allow for a slower response in a standard response time for Risk Level 1,
2, and 3 reports.
Mobile Program
A group care facility that provides 24 hour care, and which is situated in and utilizes the outdoors to
provide a recreational and educational opportunity in group living
Monitor
The process of reviewing service providers for compliance with requirements.
Multidisciplinary Case Consultation Teams (MDT)
A team of professionals which may include, but is not limited to, a physician, psychologist, law
enforcement representative, assistant attorney general and district program manager or designee.
This group meets regarding selected cases with the assigned case manager, supervisor, other service
team members and the family, as appropriate. The purpose is to share information and to assess and
diagnose particularly complex and difficult case situations in order to make recommendations regarding
the development or review of a case plan.
Native American Child
A child who is a member of, or eligible for membership in a tribe, as defined by the tribe.
Near Fatality
Means an act that, as certified by a physician, including the child’s treating physician places a child in
serious or critical condition. [ARS 8-807(T)(2)]
Need to Know
Refers to the need for a person to know the HIV status of a child and is based on direct responsibility or
accountability for care of the child, or involvement in an activity directly related to the child.
Neglect or Neglected
The inability or unwillingness of a parent, guardian or custodian of a child to provide that child with
supervision, food, clothing, shelter or medical care if that inability or unwillingness causes unreasonable
risk of harm to the child’s health or welfare, except if the inability of a parent or guardian to provide
services to meet the needs of a child with a disability or chronic illness is solely the result of the
unavailability of reasonable services.[ARS §§8-201(22)]. A child, who in good faith, is being furnished
Christian Science treatment by a duly accredited practitioner shall not, for that reason alone, be
considered to be a neglected child. [ARS §8-201.01(1)] A child whose parent, guardian or custodian
refuses to put the child on a psychiatric medication or questions the use of a psychiatric medication
shall not be considered a neglected child for that reason alone. [ARS §8-201.01(2)] Permitting a child
to enter or remain in any structure or vehicle in which volatile, toxic or flammable chemicals are found
or equipment is possessed by any person for the purposes of manufacturing a dangerous drug as
defined in section 13-3401. A determination by a health professional that a newborn infant was exposed
prenatally to a drug or substance listed in section 13-3401 and that this exposure was not the result of
a medical treatment administered to the mother or the newborn infant by a health professional. This
subdivision does not expand a health professional’s duty to report neglect based on prenatal exposure
to a drug or substance listed in section 13-3401 beyond the requirements prescribed pursuant to 13-
3620, subsection E. The determination by the health professional shall be based on one or more of
the following: Clinical indicators in the prenatal period including maternal and newborn presentation.
History of substance use or abuse. Medical history. Results of a toxicology or other laboratory test on
the mother or the newborn infant. Diagnosis by a health professional of an infant under one year of age
with clinical findings consistent with fetal alcohol syndrome or fetal alcohol effects. Deliberate exposure
of a child by a parent, guardian or custodian to: sexual conduct as defined in section 13-3551, sexual
contact, oral sexual contact, or sexual intercourse as defined in section 13-1401, bestiality as prescribed
in section 13-1411, or explicit sexual materials as defined in section 13-3507. Any of the following acts
committed by the child’s parent, guardian or custodian with reckless disregard as to whether the child
is physically present: sexual contact as defined in section 13-1401, oral sexual contact as defined in
section 13-1401, sexual intercourse as defined in section 13-1401, bestiality as prescribed in section 13-
1411.
Newborn
An infant under 30 days of age.
No Jurisdiction
After contacting the appropriate jurisdiction, if it is determined that the Department will not have a role
in investigating the report (for example, when the family resides on an American Indian Tribal land, or
upon confirming that a statute or court order prohibits the Department from taking investigative action)
the DCS Program Supervisor or OCWI Manager will disposition the report as No Jurisdiction.
Nonrecurring Adoption Expenses
Those reasonable and necessary adoption fees, court costs, attorney fees and expenses which
are directly related to the legal process of adoption of a child with special needs, meet federal
requirements, and are not reimbursed by other sources, including costs relating to the adoption
study, health and psychological examinations, supervision of the placement before the adoption,
transportation and reasonable costs of lodging, and food for the child or adoptive parents which are
incurred to complete the adoption process.
Office of Licensing and Regulation (OLR)
Issues licenses and regulates more than 5,000 individuals and organizations providing a variety of
services for children and vulnerable adults. These services include: •Family foster home care and
developmental home care •Group homes, emergency shelters, and outdoor wilderness programs for
children & youth •Home & community based services for individuals with developmental disabilities
(including habilitation, respite, and therapies
Old Age Survivors and Disability Insurance (OASDI)
provides social securit benefits for children who have on or more dceased parents or social security
benefits for a child who have a parent who is viewed as disabled by Social Security Administration
Opportunistic Illnesses
Are infections that are not a threat to a healthy immune system but that could be fatal to a person who
has AIDS. The opportunistic infections most commonly associated with AIDS are: Pneumocystis carinii
pneumonia (PCP); Kaposi’s sarcoma (KS); candidiasis (yeast infections); disseminated cytomegolovirus
(CMV); unusually extensive herpes of prolonged duration; toxoplasmosis; and mycobacterial disease
due to illness, both tuberculosis (TB) and atypical mycobateria.
or Alleged Custodian (or Alleged Abuser)
The individual about whom the allegation of abuse, neglect, abandonment or exploitation of a child
was made
Orientation
Instructions and information provided to employees, volunteers, and contract personnel at the time
they assume service responsibilities.
Out-of-Home Care Provider
A person or agency authorized by the Department to provide care or control of a child in out-of-home
care.
Out-of-Home Placement
The placement of a child with an individual or agency other than the child’s parent or legal guardian.
This includes the following: · placement in temporary custody [ARS §8-221(A) or (B)] · voluntary
placement (ARS §8-806) · placement due to dependency action. [ARS §8-501(A)(7)]
Out-of-Home Respite Care
Respite care that is provided out of the child’s home and in the home of the respite provider. This may
include a shelter care facility.
Outpatient Assessment
Includes all of the following: a.a psychiatric or psychological assessment, including a clinical interview
with a child b.an explanation to a child of the least restrictive alternatives available to meet the child’s
mental health needs. c.a determination as to whether the child may be suffering from a mental disorder,
is a danger to self or others or is persistently or acutely disabled or gravely disabled. d.a review of a
child’s medical, social and psychological records, if available. e.a determination as to whether the child
needs an inpatient assessment or inpatient psychiatric acute care services and whether an inpatient
assessment or inpatient psychiatric acute care services are the least restrictive available alternative
Parent
The natural or adoptive mother or father of a child. [ARS §8-531(A)(10)]
Parent-Child Relationship
Includes all the rights, privileges, duties and obligations existing between parent and child, including
inheritance rights. [ARS §8-531(11)]
Parent Aide
A paraprofessional who functions as a member of a team to provide parent aide services in support of
a case plan. Parent aides may be Department employees, volunteers, or employees of a parent aide
services contract provider.
Parent Aide Services
A range of support services which may include teaching and modeling of parenting and home
management skills, teaching the use of informal and formal community resources, and transportation
tasks.
Parental Involvement
Emphasis of parental participation throughout all phases of case planning.
Parenting Skills Training
The provision of instruction and/or modeling to enhance parental functioning.
Partial Care-Basic
Therapeutic activities including those which promote coping, problem-solving and socialization
skills, and offer regular activities for individuals requiring supportive counseling, skills, training and
rehabilitation. This service is provided as a half day (minimum 3 hours) or full day (minimum 5 hours).
Partial Care-Intensive
Regularly scheduled program of intensive therapeutic activities, including a variety of treatment
modalities such as individual, group, and/or family therapy, cognitive and psychodynamic strategies
addressing the individual’s issues, and treatment related activities intended to reduce the need for
more intensive services. This service is provided as a half day (minimum 3 hours) or full day (minimum 5
hours).
Participant
A person who is a recipient of service and member of a case (see client).
Parties
Includes the child, the petitioners and any parent of the child required to consent to the adoption
pursuant to section 8-106. [ARS §8-531(12)]
Permanent Guardian
For the purpose of adoption petitioning and guardianship subsidy, a legal guardian appointed by the
court pursuant to ARS §8-871.
Person About Whom a Report is Made
An alleged abusive caregiver or other person, a child victim or a child victim’s parent or legal guardian.
Personally Identifiable Information
Includes the name, address, date of birth, social security number, tribal enrollment number, telephone
or fax number, driver license number, places of employment, school identification or military
identification number or any other distinguishing characteristic that tends to identify a particular
person.
Petition
A written statement of the essential facts that allege delinquency, incorrigibility or dependency. [ARS
§8-201(22)]
Physical Disability
Chronically debilitating, progressive or fatal disease which requires assistance for the child in daily
living, or requires the assistance of another person or mechanical device for movement from place to
place, and is diagnosed by one or more health service providers [ARS § 8-141(A)(12)].
Physician
An individual licensed to practice medicine or medicine and surgery (including an osteopathic
practitioner), a podiatrist or an optometrist. The term shall include such individuals who have been
granted a license to practice by the appropriate regulatory board of the State of Arizona and shall
include them only when they are practicing within the scope of such license. “Physician” means a
person who is licensed pursuant to Title 32, Chapter 13 or 17.
Physician’s Assistant
A person licensed with this title by a state.
Placement
The current residence or location of a child. This includes the parent’s home, a foster home, significant
person’s home, adoptive home, child care agency, institution, hospital or medical facility
Pre-Existing Conditions
One or more special needs which existed before the finalization of adoption.
Present Danger
An immediate, significant and clearly observable family condition that has resulted in or will likely result
in serious or severe harm to a child now and requires immediate action in order to ensure child safety
before any further interviews or assessment can take place
Primary Care Unit
The place where the child resides on a 24 hour basis.
Prior Authorization
Authorization required by the contract provider before certain covered services are rendered.
Probable Cause
The information gathered during the investigation would lead a reasonable person to believe that an
incident of abuse or neglect occurred, and that the abuse or neglect was committed by the parent,
guardian or custodian.
Proposed Substantiated
The Department shall consider a report proposed substantiated after an investigation, when the
information gathered during the investigation supports that an incident of abuse or neglect occurred
based upon a probable cause standard.
Proposed Substantiated Pending Dependency Adjudication
The Department shall consider a report proposed substantiated pending dependency adjudication
when a dependency petition is filed alleging dependency based on an allegation of abuse or neglect.
Proposed Substantiated Perpetrator Deceased
The Department shall consider a report proposed substantiated perpetrator deceased after an
investigation when the evidence supports than an incident of abuse or neglect occurred based upon
a probable cause standard, and the abusive parent, guardian or custodian dies prior to entry of the
finding.
Proposed Substantiated Perpetrator Unknown
The Department shall consider a report proposed substantiated perpetrator unknown after an
investigation when the information gathered during the investigation supports that an incident of
abuse or neglect occurred based upon a probable cause standard and the abusive parent, guardian or
custodian cannot be identified.
Prospective permanent placement
a grandparent or another member of the child’s extended family including a person who has a
significant relationship with the child; a person or persons with an expressed interest in being the
permanent placement for the child in a certified adoptive home where the child resides; a home
that is a permanent placement for a sibling of the child; or a licensed family foster home where the
child resides.
Provisional
A foster home license established on a conditional basis, not to exceed six months, when the foster
parent applicant(s) have completed all licensing requirements other than initial or ongoing training. [ARS
§8-509(D)]
Psychiatric Acute Care Facility
A facility that is licensed by the Department of Health Services as a level one behavioral health facility
and that provides psychiatric acute care services.
Psychiatric Acute Care Services
Any of the following: (a) emergency or crisis behavioral health services (b) psychiatric and psychological
assessments and short-term intensive behavioral health counseling and treatment for acute episodes
or mental disorders (c) medication stabilization and twenty-four hour a day nursing care for a child
who suffers from acute psychiatric or mental disorders or who needs to have a chronic mental illness
stabilized
Psychiatric Evaluation
A specific assessment performed by a psychiatrist (M.D. or D.O.) meeting state licensure requirements
in accordance with ARS, Title 32. The assessment shall determine and address behavioral health
problems and may recommend intervention and/or treatment. The evaluation shall include a review of
referral materials, a clinical interview with the client and other key informants, recommendations and
orders for any necessary laboratory or other diagnostic tests, and a written report. Medications may be
prescribed, modified or terminated as indicated.
Psychiatrist
A person who is licensed pursuant to Title 32, chapter 13 or 17.
Psychological Evaluation
A specific assessment conducted by a licensed psychologist to determine and address behavioral
health problems and may include treatment recommendations or advise certain interventions.
Psychological assessments shall include a review of referral materials, assessment of the individuals’s
readiness for testing, a clinical interview, and may include intellectual testing, personality
testing, educational testing, projective testing, and specialized testing for specific disabilities.
Neuropsychological assessments will also delineate between the neurologically based causes for
behavior versus an emotional dysfunction.
Psychologist
A person who is licensed pursuant to Title 32, chapter 19.1.
Psychosocial Rehabilitation
A comprehensive program of remedial treatment to rehabilitate skill deficits in all activities of
community and daily living, training in interpersonal communication, and use of and self administration
of medication.
Racial or Ethnic Factors
Black, Hispanic, Native American, Asian, or other heritage which may prevent a child from being
adopted [ARS §8-141(A)(13)].
RBHA Case Coordination
A lower intensity of case management provided to children who do not have a serious mental illness,
but who are in need of mental health services. Case coordination activities include: coordination of
services, development of the ISP, identification of service providers, implementation of services, and
provision of follow-up as necessary.
RBHA Case Manager/Treatment Coordinator
A RBHA employee or contracted provider who meets the qualifications in the AHCCCS Mental Health
Policy Manual and is responsible for collaboration with the DES case manager and the RBHAs clinical
case management team in the developing, arranging, and monitoring of the most cost-effective and
clinically appropriate Individual Service Plan for delivering mental health services to an eligible child/
client.
Reasonable Efforts
A term used in the Adoption Assistance and Child Welfare Act of 1980 (Public Law 96-272) that
emphasizes the need to support and preserve families through the provision of services which address
remediating the risk to the child in the family. These services are to be directed towards preventing
the removal of a child from a family or, if removal is unavoidable, to expedite return of the child to the
family. When service provision has not accomplished return of the child to the family, services are then
to be directed towards providing another permanent plan for the child.
Receiving Agency
Related to an interstate placement, the local agency in the receiving state which receives the referral,
does the evaluation and if placement is made provides supervision and other services as necessary and
appropriate.
Receiving Home
A licensed foster home available for a child in need of immediate placement, when taken into custody
or pending medical examination and court disposition. [ARS §8-501(A)(9)]
Receiving State
Related to an interstate placement, the state to which a child is sent, brought or caused to be sent or
brought, whether by public authorities or private persons or agencies, and whether for placement with
state or local public authorities or for placement with private agencies or persons.
Redacting
Editing of case records to remove confidential material prior to release of the records to an individual.
Referral
A written request for the provision of services which includes all required information.
Regional Behavioral Health Authority (RBHA)
An organization under contract to implement, coordinate, maintain, and monitor the delivery of a
unified system of behavioral health services for a geographic area.
Relative (For the purpose of adoption)
means the spouse of the natural or legal parent of the child, aunt, uncle, adult sibling or grandparent of
the child by the whole or half-blood or by marriage or adoption.
Relative (For the purposes of placement)
a great grandparent, grandparent, brother or sister, whole or half blood, aunt or cousin. [ARS 8-501(A)
(11)]
Resident
A person who is residing in the state of Arizona with the intent of establishing a home here.
Resident for Report Purposes
A child victim is a resident when he/she: Attends school or is enrolled in child care in Arizona; or Has a
parent, guardian, or custodian who resides in Arizona.
Residential Treatment Center (RTC)
A group care facility that is licensed as a Level I behavioral health facility through the Arizona
Department of Health Services (ADHS). The residential treatment center (RTC) provides a structured
treatment setting with daily 24 hour supervision and an intensive treatment program. Onsite schooling
is typically provided within this setting.
Residential Treatment Services
Services that are provided by a level one behavioral health facility, a program that provides
detoxification services or an intensive treatment program
Resource
Any service within the Department or the community which is available and potentially of benefit to the
client.
Respite
Short term care and supervision of a child to relieve caregivers.
Response
The DCS Specialist shall initiate the response to a DCS report by having in-person contact with an
alleged child victim identified in the DCS report, or by attempting to have in-person contact with an
alleged child victim at the child’s known or probable location.
Response Time
The length of time from when the report information is received by the local office to when the local
office initiates an investigation and determines the safety of the child victim.
Restricted
A licensed foster home for a specific, identified child(ren).
Revocation
The act of terminating an existing foster care or group care license.
Safe
There is no present danger or impending danger to the child, or the parent, guardian or custodian has
protective capacities that control any existing threats
Screening
The initial process of determining if an allegation of abuse, neglect, abandonment, or exploitation
exists.
Sending Agency (Referring Agency)
Related to an interstate compact, a person, corporation, association, charitable agency or other entity
which sends, brings or causes to be sent or brought any child to another state.
Serious or Severe Harm
A threat to a child that could cause or result in injury to a child’s physical or mental well-being (pain,
injury, suffering, terror, or extreme fear, or death)
Serious Emotional Injury
An injury that is diagnosed by a medical doctor or a psychologist and that does any one or a
combination of the following: a) Seriously impairs mental faculties. b) Causes serious anxiety,
depression, withdrawal or social dysfunction behavior to the extent that the child suffers dysfunction
that requires treatment. c) The result of sexual abuse pursuant to section 13-1404, sexual conduct
with a minor pursuant to section 13-1405, sexual assault pursuant to section 13-1406, molestation of
a child pursuant to section 13-1410, child prostitution pursuant to section 13-3212, commercial sexual
exploitation of a minor pursuant to section 13-3552, sexual exploitation of a minor pursuant to section
13-3553 or incest pursuant to section 13-3608. [ARS §8-201(27)]
Serious Physical Injury
An injury that is diagnosed by a medical doctor and that does any one or a combination of the
following: a) Creates a reasonable risk of death. b) Causes serious or permanent disfigurement.
c) Causes significant physical pain. d) Causes serious impairment of health. e) Causes the loss or
protracted impairment of an organ or limb. f) The result of sexual abuse pursuant to section 13-1404,
sexual conduct with a minor pursuant to section 13-1405, sexual assault pursuant to section 13-1406,
molestation of a child pursuant to section 13-1410, child prostitution pursuant to section 13-3212,
commercial sexual exploitation of a minor pursuant to section 13-3552, sexual exploitation of a minor
pursuant to section 13-3553 or incest pursuant to section 13-3608. [ARS §8-201(28)]
Service Delivery
The functions, activities, and tasks directed at controlling and removing barriers so that the identified
goals may be achieved.
Service Provider
Any person, institution or entity which provides covered services to an eligible child recipient under the
program.
Service Team
Individuals directly involved in the provision of services to a child or parent. The service team includes
the case manager, out-of-home care provider, licensing worker, Court Appointed Special Advocates
(CASA), Regional Behavioral Health Authority (RBHA), persons providing services (i.e., physicians,
psychologists, therapists, and parent aides). This may also include the entity case manager, physicians,
school personnel, law enforcement and probation personnel, and attorneys.
Sex Trafficking
The recruiting, harboring, transporting, providing, obtaining, patronizing, or soliciting of a person for
a commercial sex act. Severe forms of sex trafficking occur when a commercial sex act is induced by
force, fraud, or coercion, or when the person induced to perform such act has not attained 18 years of
age. Sex trafficking can be determined to have occurred even if it appears that the child is in agreement
with the conduct or the child does not consider herself or himself to be a victim of sex trafficking
Shelter
A licensed agency administered group care setting which is available for a child in need of immediate
placement.
Shelter Care
A type of care provided to a child in need of immediate placement.
Sibling Relationship
Two or more children related by blood or in law.
Significant Person
An individual who has a substantial relationship with the child.
Special Needs
One or more of the following factors which may impede the adoption of a child: · Physical, mental or
developmental disability · Emotional disturbance · High risk of physical or mental disease · High risk
of developmental disability · Age of six or more years at the time of application for adoption subsidy ·
Sibling relationship · Racial or ethnic factors · High risk of severe emotional disturbance if removed from
the care of foster parents or relatives [ARS §8-141(A)(14)].
Special Services Subsidy
Payments to the adoptive parents or the providers of services for expenses incurred in the provision
of medical, dental, psychiatric, psychological, or other services, as approved by the Adoption Subsidy
Review Committee, to meet the preexisting health related conditions or risks of the child. This does not
include routine medical, routine dental, social or recreational services.
State Placing Agency
A state agency responsible for the care and placement of children and responsible for the submission
of the special education voucher application when residential placement is necessary. DES/DCYF/
DES/DDD, AOC (JPO), AZ Department of Juvenile Corrections (ADJC), and DHS are the state placing
agencies.
Substance Exposed Newborn (SEN)
A determination by a health professional that an infant under 30 days of age was exposed prenatally
to a drug or substance listed in section 13-3401 and that this exposure was not the result of a
medical treatment administered to the mother or the newborn infant by a health professional. The
determination by the health professional shall be based on one or more of the following:
• Clinical indicators in the prenatal period including maternal and newborn presentation.
• History of substance use or abuse.
• Medical history.
• Results of a toxicology or other laboratory test on the mother or the newborn infant.
Substantial Care Payments
Monthly special services payments for professional nursing provided by an adoptive parent to their
medically fragile child, above and beyond the level of care that is reasonable or usual for a parent to
provide to a child with special needs.
Supervised Visit
A visit between a child in out-of-home placement and his parent/caretaker, sibling, or other relative that
is monitored and supported through the physical presence of a third party (e.g. case manager, visitation
facilitator, parent aide, etc.)
Supervision
The act of monitoring and directing the activities of the foster child. This includes situations where the
foster parent(s) provide indirect monitoring of the foster youth such as when the youth goes to the
movie or shopping mall with friends, is employed or spends an overnight with a friend. The provision
of indirect supervision must be approved by the child’s case manager as appropriate to the needs and
ability of the foster youth. Indirect monitoring also includes the foster parent(s) being available to the
youth in the case of an emergency.
Supplemental Security Income (SSI)
Is based upon a child’s medical and behavioral needs
Surrogate Parent
An individual appointed by the juvenile court to represent the interests of a child requiring special
education services when the child’s parents are unwilling or unable to do so. [ARS §15-761(35)]
Suspension of License
The act of temporarily canceling an existing foster care or group care license.
Temporary Custody Notice
A written notice by the Department, or law enforcement to parents, guardians, or custodians outlining
reasons why the child has been taken into temporary custody and advising the parent or guardian of
the preliminary protective hearing to be held within 5 to 7 days. (ARS §8-823)
Termination of Parental Rights
An order of the superior court that divests the parent and the child of all legal rights, privileges, duties
and obligations with respect to each other except the right of the child to inherit and receive support
from the parent. This right of inheritance and support shall only be terminated by a final order of
adoption. See also Severance.
Therapeutic Group Home
A group care facility which is licensed as a Level II behavioral health facility by Arizona Department of
Health Services. The therapeutic group home (TGH) provides a structured residential treatment setting
with 24 hour a day supervision and counseling or other therapeutic activities for clients who do not
require on-site medical services.
Therapeutic Visit
A visit between a child in out-of-home placement and his parent/caretaker or sibling that is monitored
through the physical presence of a psychologist, therapist or counselor for the purpose of assessing
interactions, response to visits, teaching parenting skills and increasing the participants understanding
of the family dynamics with the goal of solving family problems
Title XIX
The Medicaid provision of the federal Social Security Act.
Title XIX Eligible Child
Children up to age 18, who are eligible under Title XIX eligibility categories, which include COBRA,
SOBRA, SSI, and Ribicoff criteria
Title XIX Provider/Facility
A person, clinic, or residential facility licensed by the Department of Health Services that meets the
Arizona Health Care Cost Containment System (AHCCCS) requirements for receiving federal Title XIX
reimbursement.
Tracking Characteristics
The assessment and management of child safety is initiated during the initial contact with the family
and is continued throughout the investigation. The purpose of the Family Functioning Assessment is to
gather sufficient and relevant information to make an informed decision about whether the child is safe
or unsafe. The Family Functioning Assessment and analysis of information guides the DCS Specialist’s
decisions about the child’s safety and what, if any, actions should be taken to protect the child
Treatment-Oriented Foster Care
Foster family-based model that provides an intensive system of supportive and clinical services to
special needs children.
DCS Glossary page 67
Treatment Plan
That portion of the authorization process which requiires that the attending physician and other
professional allied health personnel involved in the care of a recipient establish and review periodically
a plan of treatment and care for each recipient.
Unable to Locate
The Department shall consider the report finding unable to locate after an investigation when
reasonable efforts were made to locate the child victim; the location of the child victim remains
unknown and there is insufficient evidence to conclude that the child was abused or neglected without
interviewing or observing the child.
Unsafe
There is present or impendign danger to the child, and no parent, guardian or custodian is able or
willing to provide protection
Unsubstantiated
The Department shall consider a report unsubstantiated, after an investigation, when the information
gathered during the investigation does not support that an incident of abuse or neglect occurred based
upon a probable cause standard.
Unsupervised Visit
A visit between a child in out-of-home placement and his/her parent/caretaker, sibling or other relative
that is not directly visually monitored.
Visitation
Face-to-face contact between a child in out-of-home care and his parent/caregiver, siblings, family
members, other relatives, and other significant persons such as friends and former foster parents.
Visitation Facilitator
Any person who is designated to monitor a visit between a child in out-of-home placement and the
parent/ caretaker, sibling or other relative. This may include a parent aide, transportation worker,
volunteer, psychologist, therapist, out-of-home care provider, extended family member or other party.
Visitation Guidelines for Parents
Information provided to parents which outlines agency expectations of the parent/caretaker regarding
visitation.
Voluntary Placement Agreement
A written agreement, for a period not to exceed 90 days, between the parent, guardian or caretaker
and the DCS. If the child is over 12 years of age and not developmentally disabled, the child must
also agree to and sign the voluntary agreement, unless the Department determines that voluntary
placement of the child is clearly necessary to prevent abuse (ARS §8-806).
Volunteer
An individual who contributes time and services to the Department without monetary compensation.
Window
A screen display used to view an application or document.
Written agreement
A written agreement between the Department and the family is composed of a completed Case Plan,
recorded in the Case Plan Directory.
